veritas-kanban/docs/SOP-sprint-planning.md

SOP: Sprint Planning with AI Agents

Turn vague goals into a structured sprint the way we do internally: epics → sprint → tasks → subtasks. Agents can run most of this, but only if we give them a repeatable script.

---

Hierarchy Refresher

Level	Description	Example
Epic / Initiative	Multi-sprint outcome, named scope-of-record.	"MessageMeld Launch"
Sprint	Time-boxed slice (US-1600, BM-01).	"US-1600 — SOP Sprint"
Task	Single deliverable tracked on the board.	"US-1601: 5-Minute Quickstart"
Subtask	Checklist item inside a task.	"Add screenshots"

Use project to represent product buckets (veritas-kanban, brainmeld, digital-meld) and sprint for the current iteration name.

---

Prompt Template (Sprint Planner Agent)

Goal: <describe epic>
Project: <project name>
Sprint name: US-XXXX — <tagline>
Timebox: <dates or length>

1. Break the goal into 4-8 tasks (type, priority, acceptance criteria).
2. For each task add 3-8 subtasks that can be completed in under a day.
3. Tag each task with the sprint and project.
4. Assign task types (code, feature, research, docs, etc.).
5. Output JSON payload ready for POST /api/tasks (array of tasks).
6. After creation, post a summary comment to the sprint lead.

Store the final prompt under prompt-registry/sprint-planning.md.

---

API Creation Flow

Use the bulk endpoint to create the entire sprint quickly:

curl -X POST http://localhost:3001/api/tasks/bulk \
  -H "Authorization: Bearer <admin-key>" \
  -H "Content-Type: application/json" \
  -d '{
    "tasks": [
      {
        "title": "US-1601: 5-Minute Quickstart",
        "description": "Guide that takes users from zero ➝ agent-ready in 5 min",
        "project": "veritas-kanban",
        "sprint": "US-1600",
        "type": "docs",
        "priority": "high",
        "subtasks": [
          {"title": "Prereqs section"},
          {"title": "Install steps"},
          {"title": "Agent hookup"}
        ]
      }
    ]
  }'

CLI alternative:

vk create "US-1601: 5-Minute Quickstart" \
  --project veritas-kanban \
  --sprint US-1600 \
  --type docs \
  --priority high

Add subtasks via UI or vk update --subtask "Add screenshots" (coming soon).

---

Estimation Pattern

We track estimates implicitly via subtasks: each subtask ≈ half-day of effort. Keep tasks between 1–3 days of work. If it needs more, split it before the sprint starts.

1. Count subtasks (N).
2. Multiply by 0.5 days to get a gut-check estimate.
3. Compare against sprint capacity (agents × days × focus factor).

Example: 6 tasks × 4 subtasks × 0.5d = 12 agent-days. With 3 agents @ 4 days focus → 12 days capacity → sprint is feasible.

---

Assignment Workflow

1. Tag each task with owner only if it is truly pre-assigned. Otherwise leave unassigned so agents can pull.
2. Use Projects to separate product lines; use board filters when assigning.
3. Start timers at task pickup (vk begin).
4. Use the Agent Status sidebar to confirm at most 1 active task per agent.

---

Example Sprint (excerpt)

Task	Type	Priority	Notes
US-1601: 5-Min Quickstart	docs	high	This guide.
US-1602: Task Workflow SOP	docs	high	Defines lifecycle.
US-1603: Sprint Planning SOP	docs	medium	This document.
US-1604: Multi-Agent Orchestration	docs	medium	PM + workers.
US-1605: Review Policy	docs	medium	Optional review criteria.
US-1606: Best Practices	docs	medium	Patterns + anti-patterns.

Clone this pattern for your own projects; rename sprint US-YYYY and fill tasks accordingly.

Example: Bug Fix Sprint (RF-002 cleanup)

Task	Type	Priority	Notes
RF-002-A: Harden archive API	bugfix	high	Add withFileLock + validation.
RF-002-B: Fix sidebar counts	bugfix	medium	Sync TaskRepository + StatusHistory.
RF-002-C: Add regression tests	qa	medium	Playwright coverage for archive + counts.
RF-002-D: Update docs + postmortem	docs	medium	Summarize lessons in AGENTS.md + README.

This mirrors how we handled the RF-002 audit sprint: tight scope, cross-functional subtasks, and clear notes for each fix.

---

After Planning

• Drop sprint recap in docs/ or memory/ so the team has context.
• Create GitHub Milestone matching the sprint name (keeps issues + tasks aligned).
• Schedule daily standup summary: vk summary standup --date today.

Planning done right means agents always know what to pick up next.